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Co Operative Society

What is a Co-operative Society:

A Co-operative society is an autonomous association of persons united voluntarily to meet their common economic, social, and cultural needs and aspirations through a jointly-owned and democratically-controlled enterprise. It is a voluntary association of persons whose motive is the welfare of the members, it protects the intersts of the weaker section. The membership is voluntary. A person is free to join a cooperative society, and can also leave anytime as per his desire. Irrespective of their religion, gender & caste, membership is open to all.

Though it is a separate legal entity, the registration is compulsory. The liability of members is limited to the extent of amount contributed by them. The cooperative society works on the principle of mutual help & welfare. Hence, the principal of service dominates it’s working. If any surplus is generated, it is distributed amongst the members as a dividend in conformity with the bye-laws of the society. The main purpose of a Co-operative Society is to provide service to its members. For example, in a Consumer Co- operative Store, goods are sold to its members at a reasonable price by retaining a small margin of profit. It also provides better quality goods to its members and the general public.

Types of Co-operative Societies:

  • Producer Co-operative: To protect the interest of small producers, these societies are set up. The co-operative society members may be farmers, landowners, owners of the fishing operations. To increase the marketing possibilities and production efficiency, producers decide to work together or as separate entities. They perform several activities like processing, marketing & distributing their own products. This helps in lower costs and strains in each area with a mutual benefit to each producer.

  • Credit Unions: Credit unions are generally member-owned financial cooperatives. Their principle is of people helping people. They provide credit and financial services to the members at competitive prices. Each and every depositor has the right to become a member. Members attend the annual meeting and are given rights to elect a board of directors.

  • Consumer Co-operative: These businesses are owned and governed by consumers of a particular area for their mutual benefit. Their view is to provide daily necessary commodities at an optimum price. Rather than earning a pecuniary profit, their aim is towards providing service to the consumers.

  • Marketing Co-operative: With an aim of helping small producers in selling their products, these societies are established. The producers who wish to obtain reasonable prices for their output are the members of this society. For securing a favourable market for the products they eliminate the middlemen and improve the competitive position of its members. It collects the output of individual members. Various marketing functions like transportation, packaging, warehousing, etc are performed by the cooperative societies to sell the product at the best possible price.

  • Housing Co-operative Society: To help people with limited income to construct houses at reasonable costs, these societies are established. Their aim is to solve the housing problems of the members. A member of this society aims to procure the residential house at lower cost. They construct the houses and give the option to members to pay in installments to purchase the house. They construct flats or provide plots to members on which the members themselves can construct the houses as per their choice.

Who is eligible to register a Co-operative Society?

Any ten or more individuals who are desirous of forming a co-operative society can register it. Co-operative Societies are regulated by the Co-operative Societies Act. Each District will have a Registar of Co-operative Societies.

Why Should I register a Co-operative Society

Below are the main reasons to register a Co-operative Society.

Limited Liability:

The members are not personally liable for the co-operative society's debts/loans. Ex-when co-operative society is in default of repayment of debt/loan, there is a protection to the personal assets of members.

Separate Legal Entity:

Members may come, member may go but co-operative society will continue to exist. It is a separate legal entity, it can sue and can be sued in a court of law. It can own assets on its own.

Voluntary Association:

Any person can join this co-operative society as it is purely voluntary association. The member may leave the Co-operative Society if he wishes to do so.

Mutual Help:

The cooperative society works on the principle of mutual help & welfare. Hence, the principal of service dominates it’s working. If any surplus is generated, it is distributed amongst the members as a dividend in conformity with the bye-laws of the society.

How to Register a Co-operative Society

Any ten or more individuals who are desirous of formaing a Co-operative Society can register it. Co-operative Societies are regulated by the Co-operative Societies Act. The office of Registrar of Co-operative Societies is situated in each district of the State. You can find below the Documents required and Step by Step Co-operative Society Registration Process.


Documents Required

  • A

    Members Documents

    1. PAN
    2. ID Proofs
      Aadhaar Card or Voter ID or Passport or Driver's License
    3. Address Proofs:
      Latest one month Savings Bank statement or
      Latest Telephone Bill on his own name or
      Latest Moblie Bill on his name or
      Latest Power Bill on his own name.
    4. Latest passport size photograph
    5. Email ids
    6. Mobile Numbers linked with their Aadhar
    7. Affidavits
    8. Indemnity Bonds
  • B

    Co-operative Society Office Documents

    1. Registered Office Address Proof: Latest Power Bill
    2. No-objection letter from the Landlord.
    3. Rental Agreement from the landlord if the premises are rented.
    4. Society email id.

Step by Step Registration Process:

  • The first step is to get 10 individuals together who are desirous of forming a co-operative society.

  • A provisional committe should be formed and a chief promoter should be elected amongst them.

  • A name of the co-operative society should be selected.

  • An application has to be made with the Co-operative Society Registrar for reservation of name.

  • The entrace fee and share capital amount has to be collected from the prospective members.

  • A bank account has to be opened in the name of the co-operative society. The entrance fee and share capital amount has to be deposited in that bank account.

  • The registration fee has to be deposited with the RBI.

  • Then submit the registration documents along with affidavits, indemnity bonds, list of promoter members, bank certificate, detailed explanation of working of the co-operative society, by-laws of the co-operative society etc.,.

  • Then the registrar on scrutiny of the documents submitted, issues the certificate of registration.


What All You Get

  • Certificate of Incorporation
  • Import Export Code
  • ByLaws
  • Co-operative Society PAN
  • GST Registration
  • Co-operative Society TAN
  • MSME Registration
  • Bank Account Support

What Next Once the Co-operative Society is Registered

Congratulations!! on registering your new business venture. Most of the enterprenuers do not know what next once the Co-operative Society is registered. You can find below the other mandatory registratons and statutory compliance requirements of a Co-operative Society.


Other Registrations

  • A

    Fertilizer License

    If the Co-operative Society manufactures fertilizers, then it has to make an application for seeking the Fertilizer License before Controller of Fertilizers, Ministry of Chemicals.

  • B

    AGMARK Certification

    To get the Quality Standard Certification for an agricultural produce or product, the Co-operative Society has to make an application for granting AGMARK Cetification before the Office of the Directorate of Marketing and Inspection (DMI). They can file application online at www.dmi.gov.in.

  • C

    SPICE BOARD Certification

    A Co-operative Society is required to get SPICE BOARD Certification to export the Spices.

  • D

    FSSAI Registration

    If your business deals in Food, Food Items you need to apply for Food License with Food Safety and Standards Authority of India.

  • E

    GST Registration

    GST registration is Mandatory if you are a Taxable dealer in sale of Goods or supply of Services.

  • F

    IEC Registration

    Import Export Code (IEC) is required to be taken if you deal in Import or Export of Goods of Services.

  • G

    IPR Registration

    If you want to protect your business name, brand, literary work, invention, you need to apply for Trade Mark, Copyright, Patent respectively with the department of Intellectural Properties of India.

  • H

    Professional Tax Registration

    Professional Tax is Mandatory for the Co-operative Societies registered in India. For all states it is not mandatory and infact only for 17 states it is mandatory.

  • I

    Shops & Establishments Registration

    Shops & Establishments registration is mandatory to register with the concerned State Labour Department.

  • J

    MSME Registration

    To avail the benefits under The Ministry of Micro, Small & Medium Enterprenuers Act, it is mandatory to get registered under this Act.

  • K

    Local Trade License

    The new Co-operative Society has to apply for Local Trade License with the Local Municipality or Municipal Corporation.

  • L

    PF Registration

    If your Co-operative Society is covered under PF Act, you need to get the PF Registration. PF Registration is not required to any establishment registered under the Co-operative Societies Act, 1912 (2 of 1912), or under any other law for the time being in force in any State relating to co-operative societies, employing less than fifty persons and working without the aid of power.

  • M

    ESI Registration

    If your Co-operative Society is covered under ESI Act, you need to get the ESI Registration.

Annual Compliances

  • 1

    Annual General Meeting (AGM)

    Every Co-operative Society has to hold a meeting of it's members called Annual General Meeting on or before 6 month after closure of it's financial year.

  • 2

    Annual Report

    Every Co-operative Society has to file a report called it's Annual Report in Form AOC-4 with MCA with in 30 days from the date it's AGM.

  • 3

    Income Tax Return

    Every Co-operative Society has to file it's Income Tax Return in form ITR-5 on or before 31st July of each year.

  • 4

    TDS Return

    Every Co-operative Society which is subject to file TDS returns has to file it with in Due date to avoid penalty.

  • 5

    PT Return

    Every Co-operative Society has to file it's Monthly PT Return with in due date to avoid penalties.

  • 6

    GST Returns

    Any Co-operative Society which subject to file GST returns on QRMS basis has to file with in due date to avoid penalties.


Let's Clear Your Doubts


What is Co-operative Society?

A Co-operative society is an autonomous association of persons united voluntarily to meet their common economic, social, and cultural needs and aspirations through a jointly-owned and democratically-controlled enterprise.

What is Society?

The main objective of the society is not for profit. It's objectives are to promote fields of arts, commerce, science, researh, education, sports, charity, social welfare, religion, environmental protection etc.,. Society may be formed, by way of a memorandum of association, by any seven or more people associated for any literary, scientific or charitable purpose.

What is Producer Company?

Producer companies can help small formers to participate in emerging-high value markets such as export market and the retail markets in India. The Producer Company is one of the business entity registered under the Companies Act, 2013. The objects of the Producer Company are as follows: production, harvesting, procurement, grading, pooling, handling, marketing, selling, and export of primary produce of the Members or import of goods or services for their benefit provided that the producer company may carry ont the aforesaid activities either by itself or through any other institution.

What is Share Capital?

The share capital is an amount of contribution by the members of the co-operative society.

What is entrance fee?

Every member of the co-operative society has to pay this amount at the time of his entry.

In howmany days a co-operative society can be registered?

Approximately 30 business days.

What is the government fee for co-operative society Registration?

registration fee amounting to one percent of the total authorized share capital by whatever name called subject to a minimum of Rs. 1,000/- (Rupees one thousand only) and a maximum of Rs.10,000/- (Rupees ten thousand only).

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